I know that you are a teacher and I’m pretty sure you know how to make your own activity sheets or worksheets or whatever you want to call the paper works for your students but sometimes, it helps if someone can guide you through to make things easier and more organized.
When I started tutoring, I did my students’ worksheets hand-written. Of course, they were only a few so I managed it easily.
When we opened our tutorial center and more students came, still, we hand-wrote our worksheets. My sister and I did the job together and it was really tough.
Just imagine if you have more than ten students and each student should accomplish at least 5 hand-written worksheets; it was really hard. I found out that doing it hand-written was time consuming at the same time very tiring.
So, I decided to invest on a computer and a printer.
And…. Yes! It made our job 75% easier.
This is why I am telling you to invest on a computer and a printer.
Don’t worry. These are long-time investments that you can use for many years.
So, I am going to lead you through a step by step journey to creating your most important assets in a tutoring business which is the worksheet or activity sheet for your students.
How to create worksheets for your students:
Step 1: List down the daily lessons
Make sure that you are following the lessons of your students daily. Most schools have diaries where they jot down assignments and lessons. Some schools give their students checklist of lessons for the whole grading period, which is good because you can advance teach the students.
Use a notebook or clipped paper to list down all lessons and quizzes.
Don’t forget to write the dates for the daily lessons.
The purpose of this is to avoid getting the lessons mixed up.
When you go home, that’s the time you are going to make the worksheets for the following day.
If you have only two or three students; you can do the worksheet during the tutorial session but this will consume a bulk of the time which is not good.
Some of our students have transferred to us because their parents have noticed that the former tutor spends her time making worksheet while the students wait.
Of course, this is not good to the parents since they are counting the time. A student stays in the tutorial center for only an hour with exemptions during examination where they can stay longer.
It is better to prepare the worksheets of the students before going to the tutorial center.
Or there are times when a quiz suddenly pops up and you didn’t have the time to prepare.
The best way to handle this is to bring a carbon paper so that you can duplicate the worksheet for your students and it will save time.
This is especially good if you are teaching the same grade levels.
Step 2: Keep a copy of all the lessons for each level
Keep a copy of all the lessons of each grade level. In the school where our students attend, the sequence of subject matter is the same for each grade level. But it could be different in other schools.
If you have tutored students from the same school for a few years, you will discover that the subject matters are the same and you can give them advance lessons because you already know the lessons that come next.
Step 3: First thing first
If you are tutoring the same grade levels; the first thing you do is check their diaries. Assignments should be done first to make sure they are not forgotten before giving them their worksheets to answer.
While they are answering that’s the time when you copy the lessons.
In Language, Filipino, Math and Reading; the lessons are almost all repetitions for every grade and you can easily make the activities. Just make the activities according to the level of the children.
In Araling Panlipunan and Science, the subject matters are often updated. It is better to have a book or if you want a cheaper option you can Xerox copy the book of your student.
The books are usually changed every 3 or 4 years so you can keep the books or Xerox copies for use in the following school years to come.
Books that are 5 years and older have little use.
Step 4: Recycle worksheets
Yes, you heard me right.
There’s nothing bad in recycling worksheets for your students. First, you want them to master the subject matter and second, retention is better if lessons are repeated over and over.
So, what do I mean when I say recycle the worksheets?
For example, you made the worksheet about nouns today; do not remove it the next day. Instead, add more lessons. If the noun lesson is about recognition then add kinds of nouns the next day. Do not change the worksheets daily; instead, add more activities until the students have had the quiz on that lesson.
Children have better understanding and retention of the lesson if activities are repeated over and over.
Parents may question you why the activities are the same. You can explain to the parents that you are just making sure the children have understood the lesson.
Step 5: Save the worksheets in your computer
Here’s a warning of what may happen to your files.
I have experienced almost crying out to the max when my computer suddenly blacked out and all my files that I have created for many years were impossible to retrieve.
How do you handle this problem?
Always have a back-up copy.
You can use Google drive which is free up to 15GB.
I have hundreds of files in Google Drive and it stays there forever. If something happens, I can always get back my files from Google Drive.
You can also buy an external drive. But be very careful. This type of drive is very sensitive so you need to take care of it like a gem.
I am using the 32 MB that I bought for Php3000.
I have been using it for 3 years and so far it is very much intact.
Why do you need to save your files?
Subject matters do not change in the grade levels. By saving all your files you can use them again and again.
Here are sample worksheets that I made for the first grade during the 1st grading of 2019 :Grade-1